Mobile app

FoodNotify: F&B Management & Automated Kitchen Operations Platform

Two smartphones showing recipe costing and live inventory screens on lime gradient

Client: FoodNotify
Industry: HospitalityFood & beverageEducation & EdTech
What we did: SaaS Architecture & System DesignMulti-Supplier Procurement EnginePOS & ERP API IntegrationsRecipe Costing & Inventory AutomationUI/UX Dashboard & Mobile Scanner DesignReal-Time Data Normalization & Analytics
Tech stack: ReactNext.jsTypeScriptTailwind CSSNode.jsPostgreSQLRedisREST & GraphQL APIsAWS Cloud Infrastructure

An all-in-one SaaS platform automating recipe cost calculations, inventory depletion, and multi-supplier procurement for restaurants and caterers.

Prologue

Hospitality businesses, restaurant chains, and catering operators continuously struggle with rising food costs, manual inventory counts, and unpredictable supplier price fluctuations. Tracking margin breakdown across hundreds of recipes and ingredients typically requires complex spreadsheets and tedious manual data entry.

FoodNotify was created to digitize and automate back-of-house operations for gastronomy businesses across Europe. The platform connects recipes, live inventory stock, and automated supplier ordering into a unified operational hub.

By integrating directly with wholesale suppliers and POS point-of-sale systems, FoodNotify calculates exact recipe costs down to the cent, alerts kitchen managers to margin drift, and automates food waste reduction—ensuring culinary teams maintain high quality while protecting net profitability.

Gastronomy locations & kitchens digitized: 30k+
Average reduction in food waste & cost of goods: 15%
POS & ERP system integrations supported: 100+
Real-time recipe margin transparency: 100%

Laptop dashboard flanked by two phones showing scanner and allergen screens

The challenge

Managing food costs and kitchen operations at scale involves significant administrative and financial complexity:

Dynamic Ingredient Pricing & Hidden Margin Drift

Wholesale ingredient prices fluctuate constantly. Without automated syncs between purchase invoices and menu recipes, kitchens unknowingly sell dishes at eroded or negative profit margins.

Fragmented Procurement & Manual Ordering

Kitchen managers spend hours sending separate orders to multiple fruit, meat, dry goods, and beverage suppliers via phone, email, or disjointed portals, leading to ordering errors and inventory bottlenecks.

Compliance & Allergen Management Demands

European food safety regulations require precise tracking of allergens, nutritional values, and origin tracing for every dish—a burden that consumes valuable time when handled manually.

Monitor showing cluttered cost grid with coral warnings and declining chart

Three phones with fragmented supplier order lists and coral alert badges

Our solution

A comprehensive, cloud-based platform bridging culinary creativity with financial back-of-house control.

Automated Recipe Costing & Margin Engine

FoodNotify automatically updates recipe costs whenever a wholesale supplier invoice changes, instantly highlighting dish profitability and suggesting price adjustments.

Unified Multi-Supplier Procurement Hub

Kitchens can aggregate and place all ingredient orders with their preferred suppliers from a single intuitive dashboard, standardizing order lists and delivery schedules.

POS Integration & Live Inventory Depletion

By connecting directly to POS systems, the platform depletes ingredient stock in real time as meals are sold, predicting reorder points and detecting food waste anomalies automatically.

Centralized Allergen & Nutrition Tracking

Generates compliant allergen charts, ingredient labels, and nutritional profiles for every menu item automatically, ensuring total regulatory compliance across all locations.

Laptop with unified procurement hub beside phone showing live stock depletion

Results

FoodNotify has become a benchmark operational SaaS solution for modern gastronomy and hospitality groups.

Measurable Cost Reduction

Helps restaurant networks and hotel kitchens lower food costs and COGS by up to 15% through precise portion control and margin monitoring.

Hours Saved in Procurement

Eliminated manual ordering chaos, saving kitchen managers and head chefs up to 10 hours per week in back-office administration.

Seamless Multi-Unit Scaling

Enables enterprise restaurant chains to standardize recipes, allergen profiles, and purchasing terms across dozens of regional locations effortlessly.

Browser window analytics dashboard with rising lime cost savings chart